Contractor management software
Contractor management software that keeps sites safe and compliant
Get approved contractors on-site faster while maintaining compliance and reducing risk. Complete inductions before arrival, verify documents automatically and sign in with a QR code – no hold-ups at reception.
The trusted choice for contractor management in the UK
Get contractors on site faster
Reduce risk and stay compliant
Improve site safety and visibility
Maintain a complete audit trail
THE CHALLENGE
Managing contractors manually creates risk
Without a proper contractor management process, teams waste time chasing documents, managing documents manually and dealing with delays at site entry.
This can lead to:
- Missing documentation
- Expired certifications
- Compliance gaps
- Delayed work
- Poor visibility across sites
How it works
Get contractors site-ready before they arrive
ProVisit streamlines the entire contractor journey – from pre-booking to on-site access. Everything you need to stay compliant, save time and keep sites running smoothly.
Pre-Book Contractors
Invite contractors before they arrive and collect key information in advance.
Verify Documents
Collect and verify RAMS, permits and certifications automatically. Get alerts for expiries.
Complete Inductions
Contractors complete site inductions online before visiting site.
Fast Site Access
Contractors sign in with a QR code and gain access in seconds - no hold ups at reception.
A complete audit trail, every step of the way
Automatic record keeping
Real-time visibility
Expiry alerts
Digital Permit To Work
Create, customise and track permits on site to provide a real-time view of high-risk activity.
Prebooking
Prebook contractors with an invitation that contains site information, visit date, time and location.
Contractor Sign-in
Contractors sign-in using our kiosk with a pre-sent QR code and answer custom questions upon arrival.
Online Site Inductions
Save time by creating an online induction course for contractors to complete before they arrive on-site.
QR Code Sign-in & Photo ID Pass
Capture a photo and instantly print a contractor pass during the sign-in process with our software.
Document Checks
Keep track of outstanding and expired contractor documents all from one convenient place.
Notifications
Stay on top of contractor activity with alerts that notify you of site arrivals and failed access attempts
Reminders
Request, upload, store, search and automate reminders for expired documents
Compliance Checks
Sign and adhere to your site safety and GDPR policies when signing in. Purge data after a specific period of time.
90% of contractors pass pre-induction before arriving on-site.
which means less waiting, and faster sign-ins. ProVisit verifiesÂ
compliance; non-compliant guests go on hold.
Onboarding at a glance
One approach to contractor management
Set up processes that reflect your workplace policies and procedures, making it easier to manage contractors on site.
How it works
Enquire or book a demo
Begin by getting in touch – fill in your details and tell us what challenges you face at your workplace.
Tell us about your workplace
We’ll show ProVisit doing the jobs that matter to you. You’ll see features you care about in action, using real scenarios.
We'll let you decide
We’ll send a clear price breakdown and a simple proposal. Take your time, we’re here if you need us.
Welcome visitors with confidence
Signing-in Kiosk
Our intuitive system provides a seamless experience for guests and employees alike.
RFID Reader
Eliminate the need for manual entry with our RFID integrated kiosk, for a seamless sign-in.
QR Code Sign-in
Sign in contractors and visitors using a unique QR code issued before their scheduled arrival.
Save time and money
Contractor Onboarding
Automate the onboarding process and ensure that all contractors have been properly screened, verified, and completed their digital induction courses before they enter the worksite. Click play on the left!
Clients say we listened and delivered a system that works for them
Stay Compliant
Stop Unauthorised Access
Add an extra layer of security to the sign-in process until a contractor status is verified and approved.
Instant Alerts
Receive email or mobile notifications whenever a contractor is denied entry.
Empower Hosts
Approve and allow site-entry to guests on-hold when necessary.
Digital and Physical ID Passes
Hybrid Identity at Work
Our contractor management system introduces the innovative Dual Identity Management feature. Enjoy the convenience of digital identification while maintaining the security and familiarity of physical ID cards, revolutionising the way you manage visitor identification.
Everything you need in one place
Today, tomorrow and the future.
Take charge of contractor, visitor, and employee management with ProVisit’s feature-rich software, streamlining workflows for a efficient and compliant workplace
Boards
Keep a constant pulse on who's on site, who's in, out, and expected, with real-time attendance tracking.
Invitations
Stay ahead by creating invitations for guests, including essential documentation required before their arrival.
Calendars
Gain immediate insights into arrival schedules with invitations, enabling efficient reception management.
Document Control
Documents are stored in a way that makes it easy to search and find them. Receive alerts for expired or expiring docs.
Multi-Site
Manage and monitor multiple sites and buildings, accessing key insights through consolidated reports with just one click.
Mobile App
On the go? No problem. Gain valuable insights with features you know, and run an instant fire report from your phone.
See it in action
Workplace moments
ProVisit is the trusted choice for companies of all sizes and industries seeking to transform and streamline their contractor management process.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by filling out our form and we’ll get back to you as soon as we can.
What is contractor management software?
Contractor management software assists companies in effectively managing their contractors throughout the entire lifecycle, from onboarding to offboarding
How can it benefit my company?
Contractor management software can Improve worksite safety, reducing liability risks, managing accreditation, and improving contractor sign-in procedures.
Can I integrate with other systems?
ProVisit's contractor management software can integrate with other systems such as Paxton access control, improving overall efficiency and worksite security.Â
Is it easy to setup ProVisit?
Yes, the software is designed to be easy to set up and use, with user-friendly interfaces and customizable features that can be tailored to meet the specific needs of your company. Â
What type of kiosks do you supply?
We supply reception kiosks and freestanding kiosks, which can be fully branded to match your company's image and style, providing a professional and efficient sign-in process.
How much does it cost?
Our pricing structure has been designed with simplicity and flexibility in mind: you only pay for what you need. Contact us today to discuss your specific requirements.
Let's talk about your workplace
Have a question about pricing, features, or something else? Enquire for a free demonstration of ProVisit to learn more!
"ProVisit has revolutionised our visitor experience; not only has it improved the way in which we book our guests in but also the way in which we manage them on site."
Ehla Hasware
House Manager for EuroGarages
Still unsure? Book in for a demo, or let our customer success stories guide you. Dive in and learn how ProVisit can have an impact on your business.
Facing contractor challenges?
Are you overwhelmed by paper-based workflows and finding it challenging to manage documents?
Do you find it difficult to monitor your contractors and ensure they meet compliance standards?
Are you facing delays at reception due to manual check-ins, verification and approval?
Are you investing time, money and resources in onsite training and inductions for your contractors?
Dive into our latest articles
Pricing made simple
Only pay for what you need. We offer a flexible approach for creating your very own bespoke ProVisit system.
Integrations
Integrate with access control and Identify who is coming and going with the use of RFID and track their movement to areas that are off-limits.