Paper Sign-in Vs Digital Sign-in System – Which is best for your organisation?

Paper Sign-in Vs Digital Sign-in System - Which is best for your organisation?

When it comes to tracking the comings and goings of employees, visitors, or contractors in a workplace, a sign-in system is essential. But with advancements in technology, businesses now have the option to choose between the traditional sign-in books and digital sign-in systems.

While sign-in books have been around for decades, digital sign-in systems offer more advanced features and benefits. In this article, we will explore the pros and cons of both sign-in options to help you make an informed decision for your business.

Books - The Traditional option

Sign-in books have been a staple in businesses for decades. They are simple, low-tech, and easy to use. When visitors arrive, they sign their names and the purpose of their visit in a designated book. Sign-in books are usually kept at the front reception desk or entrance of a workplace, where they are easy to access and monitor.

Benefits of Sign-In Books:

  • Low cost
  • No training required
  • Does not require electricity or Wi-Fi connection

Drawbacks of Sign-In Books:

  • Difficult to read handwriting
  • Limited security features
  • No way to track sign-in information digitally
  • Time-consuming to search and retrieve information
  • Data is not easily accessible for analysis or reporting

Having a well-designed sign-in book can help you streamline the sign-in process, maintain accurate records, and keep your visitors’ information secure. Check out out some of the key features to look for in a visitor sign in sheet

Digital Visitor Sign-In: The Future of Sign-In Systems

Digital sign-in systems are becoming increasingly popular in businesses of all sizes. These systems use a tablet or computer to capture visitor information electronically, replacing the need for a physical sign-in book. Visitor sign-in systems offer a range of features, from instant alerts to visitor badges, that can help organisations manage their visitor traffic more efficiently.

Benefits of Digital Sign-In:

  • Easy to read and track visitor information
  • Customisable to fit the needs of the organisation
  • Instant alerts for host notifications
  • Advanced security features, such as photo capture and facial recognition
  • Data is easily accessible for analysis and reporting

Drawbacks of Digital Sign-In:

  • Higher cost than traditional sign-in books
  • Requires a Wi-Fi connection


When it comes to sign-in systems, both sign-in books and digital sign-in have their benefits and drawbacks. Sign-in books are a low-cost option for businesses that don’t require advanced features, while digital sign-in systems offer more advanced features and greater security. Ultimately, the decision to use sign-in books or digital sign-in systems depends on the needs of your business. By weighing the benefits and drawbacks of each option, you can make an informed decision that fits the unique requirements of your business. 


Does your visitor sign in sheets comply with GDPR regulations?

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