VISITOR MANAGEMENT SYSTEM
Know who's visiting. Make every arrival effortless.
Pre-register visitors, speed up sign-in, automatically notify hosts and see exactly who is on site. ProVisit gives you a simple visitor management system that creates a better welcome while keeping your workplace secure and your visitor records under control.
Trusted by leading organisations
FEATURES AT A GLANCE
Everything you need to manage visitors
ProVisit gives you the tools to manage every stage of a visitor's journey. Create a faster, more secure sign-in experience while maintaining complete visibility of who's on site.
Pre-Booking
Make visits smooth from the start. Send automated prep and induction to complete before arrival.
Self Sign-In
Manual or QR code kiosk check-in allows visitors to sign-in quickly and safely.
Alert Hosts
Real-time alerts let hosts know when visitors arrive or are denied access.
Compliance
Built-in compliance checks catch wrong responses or expired documents and send automatic alerts.
Badge Printing
On arrival, visitors get a printed badge and photo/ID capture so you can easily see who’s on site.
Digital Agreements
Allow guests to sign NDAs and other legal forms digitally, with copies stored safely for later.
Sign-In Control
Approve or refuse entry based on form responses or custom set rules.
Emergencies
Instantly check who’s present or off site using mobile roll-call reports for safety and accountability.
Custom Branding
Show your logo, colours and images, with options for a reception or freestanding kiosk display.
The BASICS
What is a visitor management system?
A visitor management system is a software that helps organisations manage and monitor people entering and leaving their premises. It replaces traditional paper sign-in books with a digital process for registering visitors, verifying their details, notifying hosts, issuing visitor badges and maintaining an accurate record of who is on site.
Modern visitor management systems can also support pre-registration, digital agreements, safety inductions, access control and emergency roll calls, helping organisations improve security, compliance and the overall visitor experience.
HOW IT WORKS
From arrival to sign-out, make every visit effortless
Create a smooth, professional visitor experience at every stage. ProVisit keeps visitors moving while giving you complete visibility of who’s on site.
STEP 1 - BEFORE THEY ARRIVE
A modern welcome experience
Pre-register visitors and send everything they need before they arrive, from directions and arrival instructions to site policies and safety information.
STEP 2 - ON ARRIVAL
Simple visitor sign in
Visitors can check in quickly using a reception kiosk or their own device, creating a smooth, professional arrival without unnecessary delays.
STEP 3 - SIGNED IN
Instant visitor identification
Capture visitor details, photos and required information before automatically printing a visitor badge for clear identification on site.
STEP 4 - READY TO MEET
Instant host alerts
As soon as a visitor signs in, ProVisit automatically notifies their host by email or SMS, so they're never left waiting at reception.
STEP 5 - ACROSS YOUR WORKPLACE
Multi site visitor management
See who’s on site in real time and manage visitor activity across multiple locations from one central system.
FLEXIBLE SIGN-IN
Give visitors more ways to sign in
Make every arrival quick and straightforward. Visitors can sign in at a kiosk, scan a QR code using their own device, or check in faster when they've been pre-registered.
Sign-in at the kiosk
Visitors enter their details using the intuitive on-screen keyboard and follow your configured sign-in process.
Scan a QR code
Visitors scan a QR code with their phone for a fast, contactless sign-in experience.
Pre-registered visitors
Visitors who have been booked in advance can check in quickly using their invitation/QR code without entering everything again.
You set the pace, place and process
How the visitor onboarding process works
Manage every aspect of the onboarding process to suit your needs. You set the rules – what you need, when you need it.
WORKPLACE MOMENTS
Your branding. Your location.
ProVisit is the trusted choice for companies of all sizes and industries seeking to transform and streamline their visitor management process.
Frequently asked questions
What is a visitor management system?
A visitor management system is software that helps businesses replace paper logs with a digital check-in and tracking process, making it easier to record, welcome and manage people who visit your site.
Why is a visitor management system important?
It improves security, speeds up arrival processes, creates digital records for compliance and emergencies, and gives your staff a professional, organised way to manage visitors.
Can visitors sign themselves in?
Yes – most systems let guests check in using a reception or freestanding kiosk using a QR code, so they can enter their details quickly and independently without waiting for reception staff.
Does a visitor management system replace reception staff?
Not typically – these systems automate routine tasks like sign-in, compliance and host alerts, freeing reception staff to focus on higher-value work rather than replacing them entirely.
Can I pre-register visitors before they arrive?
Yes – many systems let you send invites or pre-registration links in advance so visitors can enter their information before arrival, making check-in faster.
How does it help with security?
Digital systems provide a clear log of who is on site, can capture photos or IDs, issue badges, and help control access – giving you better visibility than paper logs.
Let's talk about your workplace
Have a question about pricing, features, or something else? Register for a free demonstration of ProVisit to learn more!
"ProVisit has revolutionised our visitor experience; not only has it improved the way in which we book our guests in but also the way in which we manage them on site."
Ehla Hasware
House Manager for EuroGarages
Pricing made simple
Only pay for what you need. We offer a flexible approach for creating your very own bespoke ProVisit system.
Integrations
Integrate with access control and Identify who is coming and going with the use of RFID and track their movement to areas that are off-limits.